OFFICERS AND ELECTION OF OFFICERS
Section 1. Elected Officers
1.1 Elected Officers. The following officer positions must be elected by a majority vote of the members entitled to vote on the election of officers:
a. Vice President;
c. Region Co-Chairs and
d. Industry Representatives
Section 2. Eligibility and Term of Office
2.1 Eligibility. Only Active members will be eligible to be the Association’s officers. To hold office, an Active member must:
a. Have demonstrated leadership ability, preferably by serving on the SNAI Executive Board or by serving on a committee
or by serving as a Chapter Officer.
b. Be regularly employed in an Eligible Field but may not be employed as a district director, supervisor, regional manager,
or corporate officer of a for-profit organization;
c. Be an Active member at the time of nomination and election; and
d. Be a Certified or Credentialed Member of the National SNA (“Certified Members”).
2.2 Term. The term of each officer position is as follows: All officers shall hold office until the end of the Annual State Conference:
a. President. The President will serve for a one--‐ year term.
b. President--‐Elect. The President--‐Elect will serve for a one--‐year term.
c. Vice President. The Vice President will be elected for a one--‐year term.
d. Past President. The Past President will serve for a one--‐year term immediately following their presidency.
e. Secretary/Treasurer. The Secretary/Treasurer will be elected or appointed for a two---year term.
f. Region Chairs. The Region Chairs will serve for a one---year term.
g. Region Co-Chairs. The Region Co-Chairs will be elected for a one---year term. Their place of employment will be in the respective district at the time of nomination and election.
h. Industry Representatives. Industry individuals and designated corporate members will elect one (1)--industry representative annually for a two---year term with a three year rotation.
2.3 Vacancies. Vacancies in all offices except President--‐Elect may be filled by appointment by the president, with board approval.
Section 3. Election
Election of the Association’s Officers will be by ballot. The Executive Board will determine the time lines for balloting procedures and notification of candidates. In case of a tie, the Executive Committee will determine the winner.
Section 4. Responsibilities and Duties of Elected Officers
4.1 President. The President will have the following responsibilities and Duties:
a. Represents SNAI in policy matters and prepares the agenda for Executive Board and Executive Committee Meetings.
b. Serves as Chair of the Executive Board and Executive Committee;
c. Presides over any meetings of the members, the Executive Board, or Executive Committee;
d. Initiates response to action taken by Executive Board or members meeting;
e. Serves on Annual Conference Planning Committee for the year of presidency;
f. Appoints and may remove members of committees and advisory boards, not specified in standing rules or bylaws,
without the approval of the Executive Board;
g. Appoints and may remove the chairs of all committees, advisory boards or members of, specified in standing rules or bylaws, with the approval of the Executive Board;
h. Serves as ex--‐officio member of all committees and advisory boards, except the Nominating Committee;
i. Establishes time schedules for meetings;
j. Initiates and directs the implementation of the Plan of Action;
k. Coordinates SNA activities of the Executive Board;
l. Calls special elections in case of vacancy;
m. Supervises the Executive Director and reviews job performance;
n. Succeeds to the office of Immediate Past President.
4.2 President-Elect. The President-Elect will have the following responsibilities and duties:
a. Studies the duties and responsibilities of the President, other members of the Executive Board, Committees and Advisory Boards;
b. . Chairs the committee, approved by the Executive Board, to prepare a Plan of Action for the ensuing year. The Association’s Plan of Action will be consistent with SNAI’s Strategic Plan and the National School Nutrition Association’s Plan of Action;
c. Presents the approved Plan of Action to the Board at Leadership Workshop prior to year as President and to members at the Annual State Conference Members Meeting;
d. Serves as chair of the Annual State Conference and appoints a local arrangement person for the Annual State Conference, secures the Keynote Speakers, coordinates and prepares the Annual Conference booklet;
e. Chairs the Membership Committee;
f. Plans Directors meeting and coordinates Leadership Workshop for the year of Presidency;
g. Recommends, for the Board’s approval, members and chairs of committees, advisory boards, appointed officers and representatives to serve for the year of presidency;
h. Represents the Association at the request of the President;
i. Performs the duties of the President in the President’s absence;
j. Succeeds to the office of the President:
(i) During the 3rd Annual State Conference following his or her election; or
(ii) In the event of the Presidents’ death, resignation, or removal from office;
k. Performs other duties as assigned or as become necessary.
4.3 Vice President. The Vice President will have the following responsibilities and duties:
a. Coordinates all activities of standing committees and advisory boards, except the Nominating Committee;
b. Serves as Co-Chair of Bylaws and Resolutions committee, coordinates revisions and updates of bylaws and the Policy
and Procedure Manual;
c. Chairs the Nutrition/Education Committee;
d. Works with the Department of Education to coordinate and plan Nutrition Seminar and Region Chairs to coordinate
and plan Regional workshops;
e. Submits Nutrition Seminar and Regional workshops program agendas to the board for review.
f. Reviews and recommends sites for future Annual State Conferences. The Vice President must begin planning future Annual State Conferences at least 3 years in advance;
g. Reviews the strategic plan with board and plans strategic workshop when appropriate.
h. Performs the duties of the President--‐Elect in the President--‐Elect’s absence;
i. Succeeds to the office of President--‐Elect as follows:
(i) During the 2nd Annual State Conference following his or her election; or
(ii) In the event of the President--‐Elect’s death, resignation, or removal from office;
j. Performs other duties as assigned by the President.
4.5 Secretary/Treasurer. The Secretary/Treasurer will have the following responsibilities and duties:
a. Records all minutes of the Executive Board, the Executive Committee, the Members Meeting and correlates the minutes
with the Association Executive Director prior to publishing;
b. Supervises and monitors the Association’s funds, investments and securities;
c. Submits a full financial report at any Executive Board’s meetings and presents a financial summary report at the Annual State Conference members meeting;
d. Drafts a proposed annual budget in cooperation with the Executive team;
e. Submits the budget to the Executive Board for its adoption;
f. Provides copies of the proposed budget to the Association’s membership at the Annual meeting
for information purposes only;
g. Notifies officers and the chairs of each committee and advisory board of budgeted funds;
h. Reports expenditures against budget, publishes End-of-Year Balance Sheet;
i. Performs other duties as assigned or as become necessary.
4.6 Region Chairs. The Region Chairs will have the following responsibilities and duties:
a. Promotes the Association’s Plan of Action;
b. Represents Region and presents their members concerns to the Executive Board;
c. Coordinates plans for Region workshops;
d. Actively seeks new membership and promotes professional growth;
e. Represents the Executive Board and the Association at Chapter meetings;
f. Communicates with Chapters and members concerning current events and educational opportunities;
g. Organizes new Chapters and assists Chapters with their Plan of Action;
h. Surveys Chapter and provide recommendations to President--‐Elect or appointed committees and advisory boards;
i. Maintains a current file of Chapter’s officers and notify the President of any changes of officers;
j. Provides recommendations to the Nominating Committee of Certified Members to become President;
k. Attends all Executive Board meetings; and
l. Performs other duties as assigned or as become necessary.
4.7 Region Co-Chairs. The Region Co-Chairs will have the following responsibilities and duties:
a. Assists and consults with the Region Chair;
b. Studies duties and responsibilities of Region Chair;
c. Attends all Executive Board Meetings;
d. Assists in planning Region workshop
e. Succeeds to the office of Region Chair as follows:
(i) At the end of the second Annual State Conference following election; or
(ii) In the event of the Region Chair’s death, resignation or removal from office;
f. Performs other duties as assigned or as become necessary.
4.8 Industry Representatives. The Industry Representatives will have the following responsibilities and duties:
a. Promotes the Associations Plan of Action;
b. Provides the Association with leadership, support, technical assistance, resource lists and/or materials;
c. Serves as Chair of Industry Workshop/Meeting;
d. Expresses the views of industry;
e. Promotes membership;
f. Provides recommendations to the President-Elect for appointments to committees;
g. Surveys industry and provides recommendations to Nomination Committee;
h. Serves as advisor to Conference Exhibits and Sites Committee;
i. Performs other duties as assigned or as become necessary.
4.9 Immediate Past President.
a. Advises Executive Committee and Board;
b. Chairs the Scholarship Committee;
c. Chairs the Resolutions and By Laws Committee;
d. Serves on Nominations Committee and recommends future leaders;
e. Performs other duties as assigned or as becomes necessary.
Section 5. Appointed Officers
5.1 Terms: Candidates will be recommended by the President to Board for approval.
5.2 Voting Rights: Appointed Officers will be non-voting members of the Board.
a. Follows the authority as stated in Article XII;
b. Acts as advisory to the By Laws Committee;
c. Performs other duties as assigned or as becomes necessary.
Section 6. Executive Director
6.1 Executive Director. The Executive Director will be retained by a two---year contract and will have the following responsibilities and duties:
a. Records all minutes of the Executive Board, the Executive Committee, and the Members Meeting;
b. Sends appropriate notices and copies of the Executive Board’s minutes to the Executive Board’s members for distribution as appropriate; Including, but not limited to, the SNAI web site;
c. Assists with the SNAI Annual State Conference;
d. Provides accurate record keeping and accountability services;
e. Maintains open communication with membership;
f. Provides support for all Board activities;
g. Assists with Association meetings;
h. Assists with election results;
i. Performs duties as described in contract and by the direction of the President.